Published on
October 12, 2023

Onboarding Lead

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Job Description

WeShape - Onboarding Lead

Who we are.

We Are WeShape. Our mission is to provide expertise on demand, at scale, to solve the hardest technical and organisational challenges to deliver continuous and lasting value and have a positive impact on all stakeholders. WeShape are one of just over 1300 B-Corp organisations in the UK, find out more here.

Utilising our expertise within the DevOps, Digital, Data and Cloud market, we engage our network of Associates, some of the brightest minds within industry. We consult, guide and deliver solutions for some of the world’s leading brands within the market.

Furthermore, we run the widely expanding WeShape event network. This consists of events such as London Tech Leaders - a leading peer-to-peer C-suite event network with quarterly events and weekly digital content. London DevOps is an event network for technology associates with over 9000 members on MeetUp. We also run Oops - a quarterly event for IT incident response, and are constantly expanding our event portfolio. 

The problem you’ll be solving.

WeShape is building a gig economy of the top 5% of DevOps, Digital, Data and Cloud native specialists within the market, and this network is constantly growing. 

In this role you’ll be supporting our operations function to ensure the business runs smoothly as we continue to scale. 

What you’ll be doing.

This will be a vast and varied role, where you’ll gain exposure to different areas of our operations function, with a focus on learning and development. 

You’ll have a clear path to career growth, where you’ll be given a deeper insight into after passing probation. 


No two days will be the same, and you’ll be given responsibilities across: 

  • Liaising with our Consultants to ensure timely submission of documents
  • Complete oversight of onboarding process for new permanent and associate hires
  • You will play an important role in ensuring compliance with relevant legislation and procedures. 
  • Complete oversight of extensions and termination process of associates
  • Completion of legal documents (T&C’s, Consultancy Agreements, NDA’s etc…)
  • Creation and management of reporting dashboards 
  • Day-to-day office and supplier management 
  • Tracking and analysis of office management costs 
  • Ad-hoc research projects 
  • Facilitating staff training and external events 
  • Operations administrator 

This role is for you if: 

  • You’re ambitious, and wanting to grow a carer within operations
  • You’re highly organised, with a great eye for detail 
  • You’re not afraid to try new things and take on new responsibilities as your career grows
  • You’re able to talk to stakeholders at all levels, both inside and outside the organisation

Ideally you’ll have: 

  • Administration experience, with a basic fluency on Google Workspace / MS Office. 
  • Time management skills and the ability to manage a busy desk 
  • System knowledge would be advantageous (DocuSign, Google Workspace, Salesforce, Seven20 etc…) 
  • Basic office management skills 

What the future looks like. 

We have a clear and defined career roadmap, and your progression in WeShape won’t be held back. We’re looking for someone who can grow in this role, and move on to either a management or principal role within the business. Ops is a key function to us, and by growing with us here you’ll ensure WeShape can continue to rapidly scale alongside your own career. 

You’ll be given the full support of the business who will heavily invest in your development with new tools, processes and training. 

Some of the added benefits...

  • Full Training provided
  • Huge opportunity for personal growth in a fast-moving start-up 
  • Competitive salary + quarterly bonus
  • Share options 
  • Central London office 
  • Choice of technology 
  • 25 Days Holiday allowance + Christmas Shutdown
  • Generous L&D opportunities 
  • Gym membership & Pret subscription
  • Carbon offsetting
  • Juno benefits platform
  • Regular team socials and incentives

WeShape is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We strongly encourage people of colour, lesbian, gay, bisexual, transgender, queer and non-binary people, parents, and individuals with disabilities to apply. 

If you need reasonable adjustments at any point in the application or interview process, please let us know. WeShape makes hiring decisions based solely on qualifications, relevant experience, and business needs at the time.

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