Published on
November 1, 2022

Operations Assistant

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Full Time
Part Time

Job Description

WeShape - Operations Assistant 

Who we are.

We Are WeShape.

WeShape is a technical consultancy with a mission to provide expertise on demand, at scale, to solve the hardest technical and organisational challenges to deliver continuous and lasting value.

Our vision is to change the landscape of consulting within the technology industry.

Utilising our expertise within the DevOps, Digital, Data and Cloud market, we engage our network of Associates, some of the brightest minds within industry. We consult, guide and deliver solutions for some of the world’s leading brands within the market.

The problem you’ll be solving.

WeShape is building a gig economy of the top 5% of DevOps, Digital, Data and Cloud native specialists within the market, and this network is constantly growing. 

In this role you’ll be supporting our operations function to ensure the business runs smoothly as we continue to scale (we’ve grown our headcount by 200%, and our revenue by 623% this year alone). 

What you’ll be doing.

This will be a vast and varied role, where you’ll gain exposure to all areas of our operations function.  

You’ll have a clear path to promotion (Operations Lead), within the first 6-9 months, where you’ll be given a deeper insight into our financial and legal operations. 

No two days will be the same, and you’ll be given responsibilities across: 

  • Liaising with our Consultants to ensure timely submission of documents and timesheets
  • Complete oversight of onboarding process for new permanent and associate hires 
  • Completion of legal documents (T&C’s, Consultancy Agreements, NDA’s etc…)
  • Creation and management of reporting dashboards 
  • Day-to-day office and supplier management 
  • Ad-hoc research projects 
  • Facilitating staff training and external events 
  • Day to day cyber security management 
  • Generating leads for the sales team
  • Operations administrator 

This role is for you if: 

  • You’re ambitious, and wanting to grow a carer within operations
  • You’re highly organised, with a great eye for detail 
  • You’re not afraid to try new things and take on new responsibilities as your career grows
  • You’re able to talk to stakeholders at all levels, both inside and outside the organisation

Ideally you’ll have: 

  • Administration experience, with a basic fluency on Google Workspace / MS Office. 
  • Time management skills and the ability to manage a busy desk 
  • System knowledge would be advantageous (DocuSign, Google Workspace, CRM etc…) 
  • Basic accounting skills 

What the future looks like. 

We have a clear and defined career roadmap, and your progression in WeShape won’t be held back. We’re looking for someone who can grow in this role, and move on to either a management or principal role within the business. Ops is a key function to us, and by growing with us here you’ll ensure WeShape can continue to rapidly scale alongside your own career. 

You’ll be given the full support of the business who will heavily invest in your development with new tools, processes and training. 

Some of the added benefits...

  • Huge opportunity for personal growth in a fast-moving start-up 
  • Competitive salary + quarterly bonus
  • Share options 
  • Flexible Working 
  • Central London office with rooftop bar
  • Choice of technology 
  • 25 Days Holiday allowance + Christmas Shutdown
  • Generous L&D opportunities 
  • Gym membership 
  • Carbon offsetting
  • Regular team socials and incentives

WeShape is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We strongly encourage people of colour, lesbian, gay, bisexual, transgender, queer and non-binary people, parents, and individuals with disabilities to apply.

If you need reasonable adjustments at any point in the application or interview process, please let us know. WeShape makes hiring decisions based solely on qualifications, relevant experience, and business needs at the time.

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